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Most Important KPIs to Monitor with HRMS

Employee productivity drops if they stay in the same position for too long. An HRMS’s task is to track how long each employee remains in the same position and prompt HR managers when it is time to promote.

Retention of employees:

The retention rate measures employee retention within a company and indicates job stability. A company can lose a lot of money if an employee leaves and has to find a replacement.


This is the number of days an employee was absent due to sickness, delays, or other reasons. An HRMS records time and attendance accurately and without making any errors.

It’s time to reach your goals:

This KPI measures efficiency and time taken by employees to achieve certain goals.

Manage Staff efficiently

Automating certain processes and reducing repetitive administrative tasks within a company can improve overall efficiency. These are some of the major features that an HR management system can offer to improve staff management and workflow.

Attendance and time management:

This feature records staff’s hours and ensures employees receive proper overtime compensation. This data can be difficult to track without an HRMS.

Management of training:

This feature tracks and reports on instructor-led coaching programs and courses for staff. It manages training schedules, grading, records, and history.


Payroll errors can cause a company’s downfall. An HRMS can calculate paychecks, manage pay schedules, and ensure accuracy.


Staff performance is usually monitored over a long period, and feedback is typically given once per year. It takes time and effort to store all the data about each staff member. An HRMS can provide 360-degree feedback to corporates in real-time. Staff performance is likely to be affected by the constant recording of performance-related data. Performance management data can also provide deeper insight into compensation, rewards, the design of professional goals, and other aspects.

Enhances staff self-service:

Self-service for employees is one of the most sought-after features in recent HRMS software. Staff often have questions about terms, conditions and salaries. It’s difficult for HR to address all of these questions individually for staff.

A computerized HR management system makes it easier for staff to self-service and higher employee satisfaction. An HRMS allows staff to easily check their paid time off, leave of absence, and ability to work remotely. Most HRMS software gives staff their accounts, where they can access any required information.

It’s cost-effective:

Automating tedious information entry tasks can save your company time and money. Automation eliminates the need for paper in a company’s business processes and frees them from having to use paper.

Let’s suppose we have a small business with 100-300 employees. Our company will require at most one person to manage its monthly payroll. Corporates will also require staff to manage and track attendance and leave processes. Instead of hiring people to manage these processes, businesses could go digital and use an HRISMS to automate mundane managerial tasks.

Eliminates human error:

Human error is another major source of unneeded business costs. Human error is another major source of unnecessary business costs. Automation reduces the likelihood of common errors like double entries. It also gives staff the ability to review their work for any type.

Provides information security and privacy:

An HRMS is an investment that will help protect staff information. Employers are responsible for protecting employees’ personal information and preventing it from being misused. Encrypting personal data helps protect it from hackers as well as unauthorized users.

An HRMS also comes with payroll functionality. This makes it safer to pay your employees by protecting them with password authorization and keeping information on internal hardware.

Final Takeaway:

These benefits lead to an improved HR function that allows for more strategic thinking and less time spent on minutiae. “Human resource management systems are extremely important because they greatly facilitate the setting forth and execution of strategy in our company.”

Human Resource is a huge part of any business, and a software solution makes HR managers’ life much easier. HRMS Software in India is increasing, be it for payroll management, attendance management or even leave management. Ultimate Business System (UBS) offers one of the best HRMS software that comes with highly advanced and customizable tools.

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